We are seeking an Event Planner to join our agency. The Event Planner collaborates with the various teams within Agile to lead the planning and management of all live and virtual events.

Use the button below to submit your cover letter, resume, and any additional information you would like to provide.

Overview of the Role

• Overall management of live and virtual events

• Source venues, review contracts, and conduct site visits when necessary

• Set up and manage programs in an event management platform

• Prepare meeting specifications, including timelines, and work with venues to ensure their implementation to align with Agile standards and client-specific compliance requirements

• Generate and submit rooming lists

• Prepare, manage, and sign banquet event orders

• Prepare, manage, and sign audio-visual orders

• Coordinate transportation and ground manifests

• Source and procure branded event memorabilia

• Create and update event status reports, manage and track budgets

• Communicate status reports, event needs, and budgetary items to the client, together with the account services team

• Reconcile all invoices and manage budget reconciliation

• Work closely with the cross-functional team to execute weekly event tasks defined by the timeline

• Develop and oversee the production of all attendee communications, including but not limited to invitations, confirmations, final meeting packets, and onsite materials; coordinate client reviews and approvals of those communications

• Create, analyze, and provide summary reports of event surveys and/or assist in summary reporting of event content

• Responsible for managing Sunshine Act policies and procedures pre- and post-meeting, as well as individual client compliance requirements

• Support the team with other project tasks unrelated to event management, as needed

What We’re Looking For

• A highly organized, self-starter with a passion for our clients and the work we do

• Bachelor’s Degree preferred

• 2-4 years of experience in event management, with a minimum of 2 years in pharmaceutical/healthcare meetings preferred

• Meeting planning certification, such as Certified Meeting Professional (CMP) and/or Healthcare Meeting Compliance Certificate (HMCC), preferred

• Ability to manage time and work independently

• Excellent communication, presentation, and interpersonal skills, both written and spoken, with an ability to inform, influence, convince, and persuade

• Ability to handle multiple tasks in a fast-paced environment and meet deadlines, while delivering high-quality work

• High level of competency in the English language

• Proficient in Microsoft Office Suite and experience with Cvent and DocuSign preferred

Primary Location
US, RTP, NC
Schedule
Full-time, hybrid work model (office/home)
Travel
Up to 30% of the Time
Physical demands
Some lifting, boxes, and meeting materials

Benefits

• Health, dental, and vision insurance

• Flexible PTO and holiday closures

• Safe Harbor 401(k) with matching

Tasks, duties, and responsibilities listed in this job description are not exhaustive. The Company, at its sole discretion and with no prior notice, may assign other tasks, duties, and job responsibilities. Equivalent experience, skills, and/or education will also be considered, so the qualifications of incumbents may differ from those listed in the Job Description. The Company, at its sole discretion, will determine what constitutes equivalent to the qualifications described above. Further, nothing contained herein should be construed to create an employment contract. The required skills/experiences for jobs are occasionally expressed in brief terms.

Agile Pharma Solutions Inc. is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, national origin, religion, gender, age, marital status, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by law.

Use the button below to submit your cover letter, resume, and any additional information you would like to provide.